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Privacy policy Protify
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Privacy policy

Protify B.V. is committed to protect your personal data. In this Privacy Policy we want to provide clear and transparent information about how we handle personal data.

We do everything we can to guarantee your privacy and therefore handle personal data with care. Protify B.V. complies in all cases with applicable laws and regulations, including the General Data Protection Regulation. This means that we:

  • Process your personal data in accordance with the purpose for which they were provided, these goals and type of personal data are described in this Privacy Policy;

  • Processing of your personal data is limited to only those data that are minimally necessary for the purposes for which they are processed;

  • Ask for your explicit consent if we need it for the processing of your personal data in relation to the newsletter;

  • Have taken appropriate technical and organizational measures to ensure the security of your personal data;

  • Do not pass on personal data to other parties, unless this is necessary for the execution of the purposes for which they were provided;

  • To be aware of your rights regarding your personal data, to point this out to you and to respect them.

 

As Protify B.V., we are responsible for the processing of your personal data. If, after reading our Privacy Policy, or in a more general sense, you have any questions about this or wish to contact us, you can do so via the contact details at the bottom of this document.

Processing of personal data of customers or suppliers

Personal data of customers or suppliers are processed by Protify B.V. for the following purpose(s):

  • Administrative purposes;

  • Communication about the assignment and/or invitations;

  • Executing or issuing an order.

 

The basis for this personal data is:

  • The agreed assignment;

  • A legal obligation;

  • A legitimate interest.

 

For the above objective(s), Protify B.V. may request the following personal data from you:

  • First name;

  • Insertion;

  • Surname;

  • (Business) Telephone number;

  • (Business) E-mail address;

  • Gender.

 

Your personal data will be stored by Protify B.V. for the above processing (s) for the period:

  • During the term of the agreement and after that only in the financial administration for a maximum of 7 years.

 

Processing of personal data of prospect and/or interested party

Personal data of prospect and / or interested parties are processed by Protify B.V. for the following objective(s):

  • Information provision in the form of targeted contacts.

The basis for this personal data is:

  • Request information via the contact form on the website;

  • Request a demo via the contact form on the website.

 

For the above objective(s), Protify B.V. will request the following personal data from you:

  • First Name;

  • Insertion;

  • Last name;

  • Telephone number;

  • E-mail address.

 

Your personal data will be stored by Protify B.V. for the above processing(s) for the period:

  • During the period that one is seen as a prospect and / or interested party. Immediately after the inquiry has been settled, the personal data will be destroyed.

 

Processing of personal data of employees

Personal data of employees are processed by Protify B.V. for the following purpose:

  • Implementing the employment contract.

 

The basis for this personal data is:

  • Implementing an agreement concluded between the parties;

  • A legal obligation;

  • A legitimate interest.

 

For the above objective (s), Protify B.V. may process the following personal data from you:

  • First name;

  • Insertion;

  • Surname;

  • Address details:

  • Telephone number;

  • E-mail address;

  • Date of birth;

  • Salary information;

  • Copy ID;

  • Certificate of Good Conduct (VOG);

  • BSN number;

  • Bank details.

 

Your personal data will be stored by Protify B.V. for the above processing(s) for the period:

  • During the period that one has a contract and after that in the financial administration for a maximum of 7 years.

 

Processing personal data of applicants

Personal data of applicants are processed by Protify B.V. for the following purpose (s):

  • Assessing whether the parties wish to reach an employment contract.

 

The basis for this personal data is:

  • A legitimate interest;

 

For the above objective (s), Protify B.V. may process the following personal data from you:

  • First name;

  • Insertion;

  • Surname;

  • Address details:

  • Telephone number;

  • E-mail address;

  • Date of birth;

  • Salary information;

  • Copy ID;

  • BSN number;

  • Bank details.

 

Your personal data will be stored by Protify B.V. for the above processing (s) for the period:

  • During the application procedure and a maximum of 2 months afterwards (unless other agreements are made).

 

Provision to third parties

We may provide the information you provide to us to third parties if this is necessary for the purposes described above.

 

For example, we use a third party for:

  • Taking care of the internet environment;

  • Taking care of the (financial) administration;

  • Taking care of marketing activities;

  • Developing the Protify B.V. (PCT).

We never pass on personal data to other parties with whom we have not concluded a processor agreement. We will of course make the necessary agreements with these parties (processors) to guarantee the security of your personal data. Furthermore, we will not provide the information you provide to other parties, unless this is legally required and permitted. An example of this is that the police request (personal) data from us regarding an investigation. In such a case, we must cooperate and are therefore obliged to provide this information. We can also share personal data with third parties if you give us written permission.

 

Cookies

We also collect data for research in order to gain a better insight into our customers, so that we can tailor our services accordingly. In that context, our website uses "cookies" to help analyze the website and to further improve our services to you as a customer. The information generated by the cookies about your use of the website can be transferred to Protify B.V.'s own secure servers or secure internal systems. We use this information to keep track of how you use the website, to compile reports on website activity and to offer other services related to website activity and internet usage.

 

Most browsers are set by default to accept cookies, but you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. However, some functions and services on our website may not function properly if cookies are disabled in your browser. If you do not wish to be included in the Google AdWords Remarketing campaigns of Protify B.V., you can choose to disable access to these cookies yourself in your browser.

 

Inside the EU

We do not provide personal data to parties located outside the EU.

 

Minors

We only process personal data of minors (persons under the age of 16) if written permission has been given by the parent, caregiver or legal representative.

 

Retention period

Protify B.V. stores personal data no longer than necessary for the purpose for which these have been provided or are required by law.

 

Security

We have taken appropriate technical and organizational measures to protect your personal data against unlawful processing, for example we have taken the following measures;

  • All persons who can access your data on behalf of Protify B.V. are bound by confidentiality.

  • We have a username and password policy on all our systems;

  • Using https on the Protify B.V. (PCT) application;

  • We make backups of the personal data in order to be able to recover it in the event of physical or technical incidents;

  • We regularly test and evaluate our measures;

  • Our employees have been informed about the importance of the protection of personal data.

Rights regarding your data

You have the right to inspect and rectify the personal data that we have received from you. In some cases you also have the right to have your personal data deleted (always after balancing interests and within the framework of the law).

 

You can also object to the processing of your personal data (or part thereof) by us or by one of our processors. You also have the right to have the information provided by you transferred by us to yourself or directly to another party on your behalf. We may ask you to identify yourself before we can comply with the aforementioned requests.

 

If we are allowed to process your personal data on the basis of a permission given by you, you always have the right to withdraw this permission.

Complaints

If you have a complaint about the processing of your personal data, we ask you to contact us immediately. If we cannot reach an agreement with you, we will of course find this very unpleasant. You always have the right to file a complaint with the Dutch Data Protection Authority, which is the supervisory authority in the field of privacy protection.

 

Questions

If you have any questions or remarks regarding our Privacy Statement, don’t hesitate to contact us!

 

Contact information

Protify B.V.

Bisonspoor 3002-C801
3605 LT Maarssen

The Netherlands

(+31)85 - 0608 584

 

Last updated: 01-02-2021

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